Life Story Work

pauleyres@ailifestorywork.onmicrosoft.com 01305 230297

COMING SOON

This page provides comprehensive information on our latest policies, covering Marketing, Privacy, Copyright, Conflict of Interest, Data Protection, Cyber Security, and other important topics.

Absolutely, Paul — here’s a draft policy that reflects your professional use of Microsoft 365 Business Premium and ensures transparency for anyone sharing data with you. I’ve kept it accessible for clients while embedding legal and technical accuracy aligned with enterprise-grade protections.

🛡️ Cyber, Data Protection, and Privacy Policy

Paul Eyres AI Videos (Life Story Work)
Last updated: [insert date]

🔷 Who We Are

Paul Eyres AI Videos creates personalised products and services, such as life story videos, using client-submitted information. We are committed to protecting your privacy, respecting your data rights, and maintaining full compliance with UK data protection laws.

📄 What Data We Collect

We may collect the following types of personal information:

Names, birthdates, and relationship details
Photographs, voice recordings, and written memories
Email addresses and contact information
Supporting documentation or media for storytelling purposes

🔐 How Your Data Is Handled

Your data is processed exclusively by Paul Eyres on a Microsoft 365 Business Premium licence with enterprise-grade privacy and cyber protection. This means:

📁 Your files and prompts are not shared, sold, or used for marketing
💬 Inputs to tools such as Microsoft Word, Excel, Outlook, and Copilot are not used to train AI
🔒 Data is stored within a secure UK-based Microsoft 365 tenant with strong encryption
👨‍💻 Access is limited solely to Paul Eyres and is protected by multifactor authentication
🧠 Microsoft acts solely as a data processor, not a controller — they do not retain or reuse your content

🔍 Connected Tools & AI Use

Creative tools such as Microsoft Copilot may be used to generate scripts, visuals, or summaries. These tools operate under strict Enterprise Data Protection, meaning:

🤖 AI does not learn from or retain your personal content
🧾 All generated outputs remain private and are not disclosed to third parties

📜 Your Rights

Under the UK GDPR and Data Protection Act 2018, you have the right to:

✅ Access your data at any time
🛑 Request corrections or deletions
✋ Withdraw consent for processing
📤 Receive a copy of your data in a portable format

To make a request, please contact:
📧 paul@pauleyres.com
📍 Dorchester, Dorset, UK

⚙️ Security Measures

We apply robust security protocols including:

🔐 AES encryption for stored and transmitted data
🧯 Regular patching and antivirus scans
🧪 Data Loss Prevention tools and sensitivity labels for internal handling
🧑‍💻 Strict local access only; no outsourcing or external processors

🚫 What We Do Not Do

We do not:

Use your data for advertising, targeting, or profiling
Share your personal information with third-party marketers
Store data in systems outside our Microsoft 365 cloud environment
Retain your content after the agreed project timeline unless you request it

🛡️ Conflict of Interest Policy Statement

Paul Eyres AI Videos (Life Story Work)

This policy sets out the safeguards and ethical boundaries maintained by founder Paul Eyres to prevent actual, potential, or perceived conflicts of interest between his public sector role and entrepreneurial activities.

📍 1. Geographic Exclusion

To avoid any conflict of interest and preserve trust:

No services are offered to individuals currently or formerly resident in Dorset.

This boundary ensures impartiality and protects both professional and personal integrity.

👔 2. Declaration of Secondary Roles

Paul is employed by a local authority in Dorset, specialising in information governance and data protection within children’s social services.

To maintain independence:

No crossover exists between his role and the AI video business.
All services are conducted independently and outside of local authority influence.
The policy is guided by professional ethics, safeguarding obligations, and transparency.

🤝 3. Relationships Affecting Business Decisions

Paul confirms that he holds no personal or professional relationships that could influence or be influenced by the operations of Paul Eyres AI Videos.
This supports neutral decision-making and ethical service delivery.

⛔ 4. Separation of Roles and Responsibilities

Strict operational boundaries are in place:

🕒 Time: Business conducted outside working hours
🧰 Tools: No public sector equipment or systems used
🏠 Premises: All work carried out independently, off-site
📬 Comms: Separate contact channels and storage systems maintained

These safeguards reinforce responsible governance and data compliance.

💼 5. Financial, Reputational, and Competitive Interests

There are no intersecting financial, reputational, or competitive interests between Paul’s employment and his business ventures.
All entrepreneurial activities are conducted without influence from public sector engagements or funding sources.

🔐 6. Independence and Future Safeguarding

Complete independence between the two roles is maintained. Should future growth create ethical tension or role conflict?

Paul commits to resigning from his public sector role to uphold the integrity of both domains.

This forward-looking measure guarantees conflict-free practice aligned with public trust, child welfare, and personal accountability.

Marketing Policy
Paul Eyres AI Videos
Last updated: 1st August 2025

We are committed to ethical, transparent marketing practices.

We do not engage in targeted marketing to named individuals.
Promotional activities are limited to generic advertising in the public domain, including our website, social media channels, and newspaper adverts.
We assume that individuals opt out of all marketing communications by default.
Specific marketing preferences will only be actioned if an individual contacts us directly and provides a clear request.
We do not sell, share, or use third-party data for marketing purposes.
All promotional content will be distinguishable from informational resources.
Our marketing practices are designed to respect vulnerable audiences and align with data protection standards, including our registration with the Information Commissioner’s Office (ICO).

For questions or concerns about our marketing activities, please contact us via the details provided on our website.

Privacy Policy: We respect your privacy and are committed to protecting your data. Read our full Privacy Policy for details on how we collect, use, and safeguard your information.

Marketing Policy: We only send marketing communications with your explicit consent. You can opt out at any time. Learn more in our Marketing Policy.

Conflict of Interest Policy: We maintain transparency and integrity in all business relationships. Our Conflict of Interest Policy outlines how we manage potential conflicts.

Copyright Notice: All content, including videos, images, and written materials, is the intellectual property of Paul Eyres AI Videos unless otherwise stated. Unauthorised use is prohibited.